The Austin Center for Grief & Loss is actively seeking an Administrative Assistant. Only serious, qualified candidates should apply.  Email is the preferred method of communication and submission.  Please do not contact the organization or members of the staff or board directly.  We will only contact applicants whose experience matches our criteria.  Please send a cover letter and resume to:  hr@austingrief.org.  See below for details.

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Bilingual Administrative Assistant

Reports To: Clinical Director

Job Classification: Professional, Part-Time, Bilingual Preferred (ESP/ENG)

 

Our Mission
To assist adults and children as they move from loss to life through support, therapy, education, training and consultation throughout the greater Austin area.

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How This Role Relates to Our Mission 
The Austin Center for Grief & Loss is seeking a Bilingual Administrative Assistant to support the growth of a thriving non-profit organization.  This person will provide administrative support for the ACGL staff and support group program. 

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Qualifications

• High School Diploma or equivalent at the minimum 

• Post Secondary education preferred but not mandatory 

• Very strong interpersonal and communication skills 

• High-level of professionalism, flexibility, and ability to work efficiently 

• Strong understanding of excel, spreadsheets, and Microsoft office 

• Ability to work proactively and independently utilizing critical thinking skills 

• Effectively organize and prioritize tasks in a variable environment  

• Ability to effectively communicate with a diverse team 

• Fluency in written and oral Spanish communications preferred 

• Strong working knowledge of issues of confidentiality related to working in a mental health and clinical setting preferred 

  

Responsibilities

• Provides an empathic and compassionate environment to create a safe space for those on their grief journey 

• Provide occasional phone support for our Intake Care Coordinator, including scheduling clients’ intake appointments or making referrals 

• Provide admin support for Austin Grief staff 

• Oversees all administrative aspects of Support Groups, including but not limited to documentation, communication, scheduling meetings and coordinating with Clinical Director to provide administrative support to group night coordinators 

• Attends and actively participates in meetings as appropriate 

• Take meeting minutes for Board of Directors meetings 

• Assist in the preparation of reporting and data tracking 

• Facilitate bi-annual Client Feedback Surveys 

• Performs other duties as assigned 

 

Hours

Paid training provided. Flexible hours to start. Weekly hours 20 hours/week. Applicants must be available to work shifts scheduled between the hours of 

9:00 am - 4:00 pm Monday-Friday.   

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Compensation & Benefits

• W-2 employment with hourly compensation of $17.00 

• Collaborative and supportive team environment 

• Comfortable office space  

• Flexible schedule 

• Employer Contribution to Simple IRA   

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ADA Specifications

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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The Austin Center for Grief & Loss is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, religion, sex (including sexual orientation, gender identity and pregnancy), national origin, age, disability or genetic information.  In its commitment to diversity, equality and inclusion, The Austin Center for Grief & Loss encourages all qualified applicants to apply.

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